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Part Time COURT CLERK – JUSTICE OF THE PEACE #2 PRECINCT
SUMMARY OF POSITION
Performs clerical and basic bookkeeping functions for Justice of the Peace. Duties may include receiving and docketing cases and complaints, typing various reports and legal documents, maintaining separate juvenile records, making bank deposits, balancing and reconciling accounts, setting hearing dates, and receiving money and issuing receipts.
1. Reports to: Justice of the Peace.
2. Directs: This is a non-supervisory position.
3. Other: Has daily contact with attorneys, members of local and state law enforcement agencies, the offices of the County and District Attorney and District Clerk, and the general public.
1) EXAMPLES OF WORK Essential Duties*
Receives and enters into computer incoming cases, complaints, and citations, including civil and criminal cases, hot checks, administrative hearings, traffic tickets, etc.;
Types complaints, correspondence, forms, reports, and various legal documents including judgements, citations, appeals, commitments, Miranda warnings, warrants, etc.;
Receives money, records payments and dispositions, maintains ledgers of all monies received;
Issues receipts for payments of fines and fees;
Acts as liaison between judges, defendants, officers, and attorneys;
Assists with setting hearing dates, sending notices of hearings, transferring cases to County or District Courts as necessary, and filing appeals with the County or District Clerk's office;
Issues summons or subpoenas to all parties involved in cases, including officers, witnesses, and defendants;
Compiles data and prepares periodic required reports;
Prepares juror lists and juror payment paperwork;
Answers telephone, directs calls, greets the public, and assists Judge as necessary, including providing information concerning fines and filing fees, determining eligibility requirements of those who want to take driver safety course, and establishing payment schedules for fines;
Receives and date-stamps incoming mail;
Balances and reconciles bank accounts and makes deposits;
Prepares and issues checks for disbursement to other county and state offices for various fees received and to defendants for authorized monies due; and
Takes statements from witnesses and complainants, and takes notes at court proceedings.
Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGESKILLS AND ABILITIES
Knowledge of: county and state laws; courtroom procedures and associated clerical functions; and basic bookkeeping procedures.
Skills/Ability to: Maintain accurate criminal and civil dockets, files,and records; type accurately at a speed of at least 45 words per minute; operate computer using standard word processing software; operate other standard office equipment including copier, adding, and fax machines; apply correct business English, spelling, punctuation, and arithmetic; demonstrate proficiency in both oral and written communication; establish and maintain effective working relationships with co-workers, members of various law enforcement agencies,attorneys, county officials, and the general public; and maintain appropriate necessary certifications.
ACCEPTABLE EXPERIENCE AND TRAINING
High school graduation, or its equivalent, plus at least three years experience working with the public in a related legal clerical position, preferably with a governmental entity;
or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
CERTIFICATES AND LICENSES REQUIRED